In banks, insurance companies, securities-related firms, and regulated organizations, it is crucial to know when sensitive information was received, sent, or forwarded internally. This is particularly relevant in cases of suspected insider trading, market manipulation, compliance violations, or unauthorized disclosure of information.
Email clients, mailboxes, or local systems may have been tampered with, deleted, or misconfigured. In the event of a dispute, it is often not enough to rely on visible email timestamps. What matters is an objective reconstruction of the timeline: Who had what information, and when?
Incoming and outgoing emails or relevant communication items are time-stamped upon receipt and transmission. This establishes an independent chronological sequence of the communication. In the event of an audit or suspected irregularity, it is possible to determine when information was actually received or forwarded.
TSS 500 can secure individual critical communication objects over time. eRecApp is suitable for large volumes of email or document objects, as it can efficiently verify the integrity of large volumes of documents. RECORDPROOF is particularly relevant when communication or compliance documents need to be securely archived for the long term to preserve their evidential value.
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